SECRETARY (X17 POSTS)
R228 321 – R268 950 per annum (Level 05)
: Defence Works Formation, Eco-Origin Office Park, Centurion Ref No:
LOGDIV/01/40/25/A17 (X2 Posts)
DOD Logistics Support Formation, TEK Base, Lyttleton Ref No:
LOGDIV/01/40/25/B18 (X2 Posts)
DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban Ref No:
LOGDIV/01/40/25/C19
DOD Main Ordnance Sub Depot Wallmannsthal Ref No:
LOGDIV/01/40/25/D20
Logistics Division, Pretoria Ref No: LOGDIV/01/40/25/E21 (X3 Posts)
Works Maintenance Unit Eastern Cape, Port Elizabeth Ref No:
LOGDIV/01/40/25/F22
Works Maintenance Unit KwaZulu Natal, Durban Ref No:
LOGDIV/01/40/25/G23
Works Maintenance Unit Limpopo, Polokwane Ref No: LOGDIV/01/40/25/H24
Works Maintenance Unit Mpumalanga, Nelspruit Ref No:
LOGDIV/01/40/25/I25
Works Maintenance Unit Northern Cape, Diskobolos, Kimberley Ref No:
LOGDIV/01/40/25/J26
Works Maintenance Unit North West, Potchefstrrom Ref No:
LOGDIV/01/40/25/K27
Works Maintenance Unit Western Cape, Cape Town Ref No:
LOGDIV/01/40/25/L28
REQUIREMENTS
- A Grade 12 Certificate (NQF Level 4) or equivalent.
- No prior experience required.
- Special requirements (skills needed):
- The successful candidate must be bilingual, Computer Literate, have verbal and written communication.
- Proficient in all MS office packages.
- Management and negotiation abilities.
- Time management and Interpersonal skills.
- Telephone etiquette.
- Problem solving skills. Interpersonal proficiency. Financial and Personnel management.
- Ability to communicate effectively in English (written and verbal).
- Analytical and innovative thinking ability as well as problem solving skills. Excellent
- interpersonal skills. Sound organizational skills. High level of reliability. Ability to act with tact and discretion
DUTIES:
The successful candidate will provide a secretarial support service to the
Director. Arrange appointments and meetings.
- Manage the Director diary.
- Receive telephone calls and refer to the correct role player.
- Provide secretarial functions in board meetings.
- Write/type documents, memorandums, letters and reports according to CSW.
- Take minutes during meetings.
- Handle classified files and documents.
- Schedule meetings and events for the Director.
- Process travel and subsistence advances and claims for the Director.
- Make travelling arrangements. Book venues for meetings and events.
- Organize refreshments and set up schedules for meetings and events.
- Prepare all relevant documents for meetings.
- Receive and record correspondence.
- Operate office equipment.
- Keep updated with policies and procedures.
- Coordinate logistical arrangements for visitors.
- Scrutinize documents to determine action/information/other documents required.
- Create and maintain an effective filing system.
- Order stationery. Make Photostats copies, scan or e-mail documentation as directed.
- Receive and transmit messages for the Director.
- Liaison with Internal with Internal staff and external stakeholders on behalf of
- the office
ENQUIRIES
WO1 H. Tieties Tel No: (012) 402 2824/ Ms M. Mathonsi Tel No: (012) 402 2619
APPLICATIONS
Department of Defence, Logistics Division, 228 Visagie Street Peterson
Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za
CLOSING DATE: 14 November 2025 at 16h00 (Applications received after the closing date and faxed copies will not be considered)
apply for Department of Defense
ASSISTANT DIRECTOR: PROVISIONING ADMINISTRATION OFFICER
REF NO: LOGDIV/01/40/25/01
R468 459 – R561 894 per annum (Level 09
CENTRE: Central Procurement Service Centre, Eco-Origin Office Park Block E,
Centurion
REQUIREMENTS
- A minimum of Grade 12 (NQF L4) or equivalent with relevant academic qualification at NQF Level 6 specialising in Supply Chain Management,
- Public Administration or related qualification as recognised by SAQA.
- Minimum of three (3) years’ experience in a Provisioning/Procurement Environment at a supervisor level. Special requirements (skills needed):
- The successful candidate must have an in-depth understanding of Government’s Revised
- Framework for Strategic management process and annual performance plans,
- and the DOD strategic management process and Framework that provides the norms and standards within which the Departmental results-based planning,
- budgeting, reporting, risk management, and audit process are executed in the realisation of the Defence mandate. In-depth knowledge of the Procurement System. Advanced knowledge in respect of the development/formulation,
- implementation and monitoring of policies and procedures; analytical skills,
- excellent strategic management and negotiation skills with good interpersonal relations and a superior level of verbal and written communication capabilities.
- Ability to identify strategic gaps and propose viable solutions. Exceptional time management skills with sensitivity to deadlines. Good understanding of civil military relations, along with a solid understanding of current defence policy
- and policy issues. Excellent demonstrable end-user computer skills in all MS Office packages in accordance with department-specific service writing conventions, accompanied by highly developed presentation skills and presentation software proficiency.
- The incumbent must be assertive and selfdriven, innovative and creative, solution-oriented and able to work under stressful situations, very strict timescales and have the ability to maintain high levels of confidentiality. Ability to successfully comply with the security clearance processes of the Department of Defence.
- Managerial and Leadership Skills, and Numerical skills to assess price-to-value ratios.
- Report writing skills. Ability to assess data regarding procurement trends. Ability to identify inconsistencies regarding procurement
DUTIES
- The successful candidate will be responsible for the following duties:
- coordinating and monitoring procurement plans and requisitions; developing
- and implementing demand and acquisition plans in line with operational needs;
- coordinating procurement processes, including specifications, sourcing,
- bid processes, and supplier management; managing the acquisition process in accordance with Supply Chain Management (SCM) policies and Defence Regulations; ensuring compliance with SCM policies, National Treasury (NT) Regulations, and applicable legal frameworks;
- ensuring correct documentation and compliance of procurement processes; maintaining provisioning systems (e.g., LOGIS) and stock cataloguing standards;
- managing provisioning functions such as inventory planning, ordering, and receipt of goods and services; ensuring correct classification and coding of items using supply cataloguing systems;
- implementing processes for provisioning item classification and control;
- overseeing inventory levels, administration, and conducting periodic stock-taking and reconciliations; addressing obsolete, surplus, and redundant stock; monitoring warehousing and logistical flow of materials; packing all anti-magnetic stores in the appropriate anti-magnetic warehouse facility;
- ensuring adherence to PFMA, PPPFA, Treasury Regulations, SCM frameworks, and DOD supply policies;
- assisting with audit preparations and implementing audit recommendations; maintaining accurate records for audit and reporting purposes;
- preparing regular reports on procurement status, stock levels, and performance indicators;
- maintaining procurement registers and provisioning databases, drafting internal correspondence, and preparing monthly or quarterly reports;
- providing leadership and guidance to subordinates; and ensuring skills development and performance management of staff.
ENQUIRIES
Col. N.O. Thom Tel No: (012) 402 2760/Ms M. Mathonsi Tel No: (012) 402 2619
APPLICATIONS
Department of Defence, Logistics Division, 228 Visagie Street, Peterson
Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za
NOTE
It is the Department’s intention to promote equity (race, gender and disability) Through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan
CLOSING DATE: 14 November 2025 at 16h00